AUTOMATING THE ADMISSION PROCESSES USING THE ADMISSION MANAGEMENT SYSTEM

The increasing number of students seeking admission to academic institutions - schools, colleges, and universities - has placed tremendous pressure on the administrative body of these institutions to come up with a way to manage and regulate applications and various other processes in a way that is impartial and manageable. This is where the admission management system comes in.

The admission management system is software that allows educational institutions to regulate student admission and enrollment procedures online. The system is employed to conduct various tasks such as student admission form collection, document collection, and shortlisting candidates to complete the online admission process. The ‘Admission Management System’ is employed to automate the institute's admission structure and its related operations. The objective here is to provide support to both the administration and the applications in a manner that is fast, transparent, and makes it uncomplicated to keep records and use them for current or future references.

The admission management system has the following three-tier access models:

The Administrator, the Applicants, and the System.

1. The Administrator

As an administrator, a person is in charge of opening up the institute website for online registration and providing the prospectus to give an overview of the institute and its various programs and courses. The administrator is also in charge of deciding the eligibility criteria based on various factors such as marks, caste, religion, and reserved categories. The merit list is generated according to the predetermined criteria set out by the administrator and they also decide when to verify and close the admission portal.

2. The Applicants

The admissions management system simplifies the admission process for the student using these means:

Online Registration: A student can easily register and apply for admission by logging in to the student portal. Entering your academic details and uploading documents is also made hassle free.

Online Fee Payment: The Fees Management System is employed to make the payment process in registration and enrollment convenient for both the administration and the applicant. The chances of misplacing the payment of foul play are greatly minimized, even eradicated with the use of the Fees Management System.

Admission Confirmation: the applicant is notified of the confirmation of their admission via the academic portal and email/SMS. The Fees Management system comes into play after the fact that the applicant has to pay the admission fees to authenticate enrollment.

3. The System

The system empowers the schools, colleges, and universities and helps them manage online admissions by eliminating the long queues and paperwork and engaging with the application through every single step of the admission process. Given below are some of the ways in which the system is employed.

a. SMS and Email Integration: the Admission Management System offers the use of SMS and Emails to send online notifications whenever required. Let’s say, a student pays the college admission fee online, they will then be notified of the confirmation of the fee payment via Email or SMS, sometimes even both.

b. Online Payment Gateway: Fees Management Systems ensures a safe and secure payment gateway to make the fee payment process simple and accessible.

c. Other System functions include Comparison of Qualifying Scores, Merit List Generation, and Reporting the Outcome to the Stakeholders.

Advantages of the Online Admission Management System

Here are some of the greatest of the admission management system:

The Automated Software Works 24 x 7: the system working 24/7 ensures minimized processing time for the system and administration and more time for applicants to weigh their options and come to a decision. Merit lists can be published a lot earlier compared to the manual way.

Avoid the Stressful Submission Process: the applicants can fill out the application form in a comfortable setting and do it at a time convenient to them.

Geography Does Not Hinder the Process: Educational institutions need not worry about the accessibility of the application process to candidates outside the immediate vicinity of the institution. Candidates can apply from any corner of the world.

Avoid Long Queues: Candidates can bypass the need to stand in long queues to acquire the application form or to get their queries answered. They can simply directly submit an online application.

Reduces Manpower: Institutes need not employ additional security to manage crowds.

Reduces Paperwork: Since the processes are mostly if not completely online, paperwork is significantly reduced.

Only Eligible Candidates Can Apply: Student data is filtered through the admission eligibility criteria. Moreover, the candidate data can be entered only once.

Enhances Productivity: As a result of the online admission process, institutes can utilize their manpower resources in other activities.

Accurate and Reliable: The process is very accurate and reliable due to reduced human errors with the employment of software to take care of the tremendous workload.

Dynamic and User Friendly: The entire process is very dynamic - any changes can be reflected in real-time and will immediately reach the candidates. The online admission software is also simple and user-friendly.